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The A-Char connector lets ChatGPT work with your time off directly. Ask “How many vacation days do I have left?” or “Book the week before Christmas” and ChatGPT reads your balances, works out the days, and files the request in A-Char for you. You sign in with your A-Char account. There is no API key to create, and ChatGPT can only do what you could do yourself in A-Char.

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What you can ask

Approvers can also approve and decline from ChatGPT. ChatGPT cannot yet list the requests waiting for you, so give it the request’s ID. ChatGPT understands Bulgarian too. “Колко дни отпуска ми остават?” works the same way.
Ask ChatGPT to preview before booking: “How many days would 3–14 August cost? Don’t book it yet.” It shows the counted days and the balance left, and you confirm in the next message.

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Before you start

You need:
  • An A-Char account in the organization whose data you want to use.
  • A ChatGPT account. Once connected, the connector works on the web, in the desktop apps and on your phone.
  • On Business, Enterprise and Edu, a workspace admin may need to allow the connector first. See the second tab below.

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Connect A-Char

1

Find A-Char

In ChatGPT, open Settings → Apps (or the app directory) and search for A-Char.
2

Sign in to A-Char

Click Connect. A browser window opens on the A-Char sign-in page. Sign in with your usual account.
3

Approve access

Review the access ChatGPT asks for and click Allow. You return to ChatGPT and the connector shows as connected.

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Use it in a chat

Type @A-Char at the start of your message, or pick A-Char from the + menu, then ask a question, for example “What’s my time-off balance?”.
If ChatGPT answers with your actual policies and numbers, the connector is working.

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What ChatGPT asks before doing

Every A-Char tool tells ChatGPT what kind of action it is, and ChatGPT asks for your confirmation before anything that changes your data. None of the tools reach outside your A-Char organization.

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What ChatGPT can see and do

The connector acts as you, with your current role in A-Char, in one organization. It goes through the same rules as the dashboard. Some things ChatGPT cannot do, because A-Char does not allow them for anyone:
  • Approve or decline your own request.
  • Book leave that overdraws a fixed balance, misses the policy’s notice period, or overlaps another request. ChatGPT gets the same message you would see in A-Char and explains it.
  • See another organization’s data.

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Privacy and security

  • Your data only goes where you ask. ChatGPT calls A-Char only when a question needs it. The results become part of that conversation.
  • Review before it acts. Read the dates in ChatGPT’s confirmation before you approve a booking, change or cancellation.
  • Check the answer. ChatGPT can misread a date or a policy name. For anything that matters, confirm the result in A-Char.
  • Know your ChatGPT data settings. How OpenAI stores and uses conversations is set by your ChatGPT plan and data controls, not by A-Char.
How A-Char handles your data is described in our privacy policy.

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Disconnect

Open Settings → Apps → A-Char and click Disconnect. ChatGPT can no longer reach A-Char until you connect again. A workspace admin can remove the connector for everyone from Workspace settings → Apps.

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Troubleshooting

This happens when your A-Char account belongs to more than one organization: the connector cannot yet tell which one you mean. Use the MCP server with an API key, which is created inside a single organization, until organization choice is added to sign-in.
Mention it directly: start your message with @A-Char, or pick it from the + menu.
The action is outside your role in A-Char: someone else’s time off when you are not their approver, a request that is not waiting on you, or cancelling leave that has already started. Ask an admin, or do it as the right person.
ChatGPT only sees active policies you are assigned to. If a policy is missing in A-Char too, ask your HR admin to assign it. Policy names are set by your company, so use the name you see in A-Char.
Your access may have been revoked, your role may have changed, or you may have left the organization. Disconnect and connect again. If it still fails, check with your A-Char admin.

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Support

Write to service@sparxup.com with what you asked ChatGPT and the answer you got. Leave out personal details you don’t need to share.