> ## Documentation Index > Fetch the complete documentation index at: https://docs.a-char.com/llms.txt > Use this file to discover all available pages before exploring further. # ChatGPT connector > Add A-Char to ChatGPT and handle time off in plain language: check balances, book leave, move it, cancel it and approve your team's requests. The A-Char connector lets ChatGPT work with your time off directly. Ask *"How many vacation days do I have left?"* or *"Book the week before Christmas"* and ChatGPT reads your balances, works out the days, and files the request in A-Char for you. You sign in with your A-Char account. There is no API key to create, and ChatGPT can only do what you could do yourself in A-Char. ## What you can ask | Ask ChatGPT | What happens | | - | - | | *How many vacation days do I have left this year?* | Reads your balance for every policy you are on | | *Book 21–24 December as annual leave.* | Previews the request, shows how many days it costs, then books it and notifies your approvers | | *How many days would a week off in August take?* | Previews without booking, with weekends and public holidays left out | | *Move my Friday off to next Monday.* | Updates the request; it goes back to your approvers | | *Cancel my leave next week.* | Cancels it and returns the days to your balance | | *What's the status of my requests?* | Lists your requests with each approver's decision | | *Download the approval for my summer leave.* | Returns the generated approval document | Approvers can also approve and decline from ChatGPT. ChatGPT cannot yet list the requests waiting for you, so give it the request's ID. ChatGPT understands Bulgarian too. *"Колко дни отпуска ми остават?"* works the same way. > [!TIP] > > Ask ChatGPT to preview before booking: *"How many days would 3–14 August cost? Don't book it yet."* It > shows the counted days and the balance left, and you confirm in the next message. ## Before you start You need: * **An A-Char account** in the organization whose data you want to use. * **A ChatGPT account.** Once connected, the connector works on the web, in the desktop apps and on your phone. * **On Business, Enterprise and Edu**, a workspace admin may need to allow the connector first. See the second tab below. ## Connect A-Char **Personal plans** **1. Find A-Char** In ChatGPT, open **Settings → Apps** (or the app directory) and search for **A-Char**. **2. Sign in to A-Char** Click **Connect**. A browser window opens on the A-Char sign-in page. Sign in with your usual account. **3. Approve access** Review the access ChatGPT asks for and click **Allow**. You return to ChatGPT and the connector shows as connected. **Business, Enterprise and Edu** A workspace admin allows the connector first, then each person connects their own A-Char account. **1. Admin: allow the connector** Open **Workspace settings → Apps**, find **A-Char** in the directory and enable it for the workspace. Enabling it does not give anyone access to A-Char data; each person still signs in as themselves. **2. Everyone: connect your account** Open **Settings → Apps**, find **A-Char** and click **Connect**. **3. Sign in and approve** Sign in to A-Char in the window that opens, review the access, and click **Allow**. ### Use it in a chat Type **@A-Char** at the start of your message, or pick **A-Char** from the **+** menu, then ask a question, for example *"What's my time-off balance?"*. > [!TIP] > > If ChatGPT answers with your actual policies and numbers, the connector is working. ### What ChatGPT asks before doing Every A-Char tool tells ChatGPT what kind of action it is, and ChatGPT asks for your confirmation before anything that changes your data. | Tools | Kind | | - | - | | `get_time_off_balances`, `list_my_time_off`, `preview_time_off`, `get_time_off_document` | Read only. They change nothing | | `request_time_off` | Creates a request and notifies your approvers | | `update_time_off`, `cancel_time_off`, `approve_time_off`, `decline_time_off` | Destructive. They change or end an existing request, or notify someone in a way that cannot be taken back | None of the tools reach outside your A-Char organization. ## What ChatGPT can see and do The connector acts **as you**, with your current role in A-Char, in one organization. It goes through the same rules as the dashboard. | You are | ChatGPT can | | - | - | | **An employee** | Read your balances and requests, preview, book, change and cancel your own time off, and download its documents | | **An approver** | Also approve or decline requests that are waiting on you, and read the balances and requests of the people whose requests you approve | | **An admin** | Also act on anyone's time off, approve or decline in place of the approver whose turn it is, and cancel leave that has already started | Some things ChatGPT cannot do, because A-Char does not allow them for anyone: * Approve or decline your own request. * Book leave that overdraws a fixed balance, misses the policy's notice period, or overlaps another request. ChatGPT gets the same message you would see in A-Char and explains it. * See another organization's data. ## Privacy and security * **Your data only goes where you ask.** ChatGPT calls A-Char only when a question needs it. The results become part of that conversation. * **Review before it acts.** Read the dates in ChatGPT's confirmation before you approve a booking, change or cancellation. * **Check the answer.** ChatGPT can misread a date or a policy name. For anything that matters, confirm the result in A-Char. * **Know your ChatGPT data settings.** How OpenAI stores and uses conversations is set by your ChatGPT plan and data controls, not by A-Char. How A-Char handles your data is described in our [privacy policy](https://a-char.com/en/privacy). ### Disconnect Open **Settings → Apps → A-Char** and click **Disconnect**. ChatGPT can no longer reach A-Char until you connect again. A workspace admin can remove the connector for everyone from **Workspace settings → Apps**. ## Troubleshooting > **Sign-in finishes, but the connector won't connect** > > This happens when your A-Char account belongs to **more than one organization**: the connector cannot yet > tell which one you mean. Use the [MCP server](https://docs.a-char.com/mcp/overview.md) with an API key, which is created inside a > single organization, until organization choice is added to sign-in. > **ChatGPT doesn't use A-Char** > > Mention it directly: start your message with **@A-Char**, or pick it from the **+** menu. > **ChatGPT says it isn't allowed to do something** > > The action is outside your role in A-Char: someone else's time off when you are not their approver, a > request that is not waiting on you, or cancelling leave that has already started. Ask an admin, or do > it as the right person. > **A policy I expect is missing** > > ChatGPT only sees **active** policies you are assigned to. If a policy is missing in A-Char too, ask > your HR admin to assign it. Policy names are set by your company, so use the name you see in A-Char. > **It stopped working after it used to work** > > Your access may have been revoked, your role may have changed, or you may have left the organization. > Disconnect and connect again. If it still fails, check with your A-Char admin. ## Support Write to [service@sparxup.com](mailto:service@sparxup.com) with what you asked ChatGPT and the answer you got. Leave out personal details you don't need to share. ## Related * [MCP server](https://docs.a-char.com/mcp/overview.md): the server behind the connector, every tool, and setup for other clients. * [Claude connector](https://docs.a-char.com/claude-connector.md): the same tools in Claude. * [Authentication](https://docs.a-char.com/authentication.md): roles, scopes and what a credential may do. * [Privacy policy](https://a-char.com/en/privacy) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.